Ethics

Constitution of the Ethics Management Team of TPNODL

In an effort towards excellence in Management of Business Ethics at TP Northern Odisha Distribution Limited, the Ethics Management Apex Team (EMAT) is hereby constituted and Locational Ethics Counsellors (LECs) are declared as part of the Ethics Management structure of TPNODL as appended here under. The three level Ethics Management structure will be as below.

• Ethics Management Apex Team
• Locational Ethics Counsellors
• Ethics Champions

The main objective of the Ethics Apex team is to frame policies and guidelines to improve the work environment. The EMAT will be supported by LECs and Ethics Champions (ECs).

The LEC's will have the following prime responsibilities:

• Record, address and allay the issues and concern on ethics raised by different stakeholders like employees, consumers, vendors, contractors, BA employees etc. by initiating immediate corrective action.
• Ensure proper communication of the ethics policies and guidelines through prominent displays at all offices of TPNODL.
• Ensure proper framework of policies as preventive measures against any ethics violation recorded by them.
• Prepare and submit MIS of all issues and concerns, corrective and preventive actions on monthly basis to the EMAT for their information and further necessary action, if needed.
• LECs should have a monthly review meeting with the ECs and should also arrange for bi-monthly meeting with EMAT.
• All members of TPNODL are requested to note the names and addresses of the ECs/ LECs in their respective area and also communicate to all concerned stakeholders in order to register any grievance on ethics violation henceforth.

Certain information relating to “Raising a Concern� is also appended here under. Further, a copy of Company's Whistle-blower Policy & Vigil Mechanism is also given below for reference of all concerned.

Download TPNODL Whistle Blower Policy

Ethics Management Apex Team (EMAT) of TPNODL

Locational Ethics Counsellor (s)

Raising a Concern

TPNODL encourages its employees, customers, suppliers and other stakeholders to raise concerns or make Disclosures when they become aware of any actual or potential violation of our Code, policies or law. TPNODL also encourages reporting of any event (actual or potential) of misconduct that is not reflective of Company's values and principles. Avenues available for raising concerns or queries or reporting cases could include:

• Immediate line manager or the Human Resources department of our Company.
• Designated ethics officials of our Company
• The 'confidential reporting' third party ethics helpline (if available)
• Any other reporting channel set out in our company's 'Whistle-blower' policy

We do not tolerate any form of retaliation against anyone reporting legitimate concerns. Anyone involved in targeting such a person will be subject to disciplinary action. If you suspect that you or someone you know has been subjected o retaliation for raising a concern or for reporting a case, we encourage you to promptly contact your line manager, the Company's Ethics Counsellor, the Human Resources department, the CEO or the office of the Principal Ethics Officer.

Answer to possible Dilemmas:

Q: My supervisor has asked me to do something which I believe may be illegal. I am afraid if I do not do what I am told, I could lose my job. Should I do it?

Ans: No. Breaking the law is never an option. Discuss the situation with your supervisor to be certain that you both understand the facts. If your concerns are not resolved, contact a higher level supervisor, the Ethics Counsellor, the Legal department or report them via the Company's confidential reporting system, if available.

Q: I feel that my supervisor is treating me unfairly for reporting a concern to the Ethics Counsellor. What should I do?

Ans: Retaliation against anyone who raises a concern is a violation of the Code. You should therefore promptly report this action of your supervisor to the Ethics Counsellor or the CEO of your Company or via the Company's confidential reporting system, if available.